You're quite correct! [e classic]
[/e]
I was looking in the wrong place since I have files at C:\Program Files (x86)\Epic Games as well as at C:\Program Files\Epic Games.
For anyone else interested, the XML files are in the Program Files location, not the Program Files (x86) one.
The file structure of the mod has also changed since GalCiv3 so it might not be totally necessary but it seems to work if I just copy the structure from C:\Program Files\Epic Games\GCIV\Data so the folders in there are
Core
English
Gameplay
Options
ParticleScriptDefs
Schema